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How to Store Inventory Properly in a Business?

 


Inventory includes expensive items which should be stored properly to avoid deterioration of stock.

Effective inventory storage is a cornerstone of efficient business operations. It directly impacts factors like product quality, stock availability, fulfillment speed, and overall profitability.

Strategic storage environment

Here is a breakdown of key elements to consider when establishing a robust inventory storage system:

  • Centralized Storage vs. Departmental Storage. Select a storage approach that aligns with your business structure and operational needs. Centralized Storage offers greater control over stock levels and simplifies inventory management, particularly for high-value goods or those requiring frequent stock checks. However, it may necessitate more space and potentially longer retrieval times for some departments. Departmental Storage can expedite retrieval for specific departments but can lead to redundancy in stocked items and complicate overall inventory management.
  • Environmental optimization. Maintain a storage space that is clean, dry, well-lit, and adequately ventilated. This mitigates moisture damage, spoilage, and pest infestation. Certain items may require temperature-controlled environments to preserve quality. Implement appropriate security measures, including access restrictions, security cameras, and locks, to deter theft and shrinkage.

Organization and labeling protocols for inventory storage

Let’s take a look at a few different ways of organizing inventory:

  1. Standardized labeling. Clearly label all inventory items with essential identification details such as product name, SKU, and any relevant specifics like size, color, or expiration date. This ensures efficient stock identification and retrieval by staff, especially during peak periods or when training new employees. For high-volume items, consider using barcode labels to expedite and enhance the accuracy of inventory tracking.
  2. First-In-First-Out (FIFO) methodology. Implement a First-In-First-Out (FIFO) inventory management system. This entails prioritizing the use of older stock to prevent obsolescence or expiration issues. This holds particular importance for perishable items or products with limited shelf lives. There are alternative inventory management methods like Last-In-First-Out (LIFO) that may be applicable in specific scenarios, but First-In-First-Out (FIFO) generally serves as a strong foundation for most businesses.

Inventory management systems and storage processes

Appropriate management systems and protocols are necessary for any business organization when handling inventory:

  • Comprehensive catalog. Maintain a centralized catalog of all products stored in the stockroom. This can be a physical document or a digital record within your inventory management software. A catalog provides real-time stock visibility and serves as a valuable tool during cycle counts or audits.
  • Inventory management software integration. Explore the advantages of implementing inventory management software. These solutions can automate stock tracking, establish reorder points based on sales data and lead times, and generate valuable insights into inventory trends. This empowers you to identify slow-moving inventory, optimize allocation of storage space, and prevent stockouts.
  • Streamlined requisition processes. Utilize requisition forms for departments to request supplies from the warehouse. This fosters control and accountability. Authorization by a supervisor ensures responsible stock management and prevents departments from accumulating unnecessary inventory. An electronic requisition system can further streamline this process and provide an audit trail for enhanced stock control.

By adhering to these best practices, you can establish a well-organized and efficient inventory storage system that minimizes waste, optimizes space utilization, ensures consistent product availability to meet customer demands, and mitigates the risks of stockouts and lost sales.

This, in turn, contributes to a more streamlined and profitable business operation.